For painting companies doing $300k–$3M
The operating system for painting companies
Estimate from the driveway. Send a quote the customer can accept and pay on the spot. Put the crew on it, watch the cost against the bid, and invoice without typing anything twice.
And it looks like a company, not a notepad.
M. Delgado · Exterior repaint
4218 Westbrook Dr · priced from your catalog
| Body — wash, spot-prime, 2 coats | 2,840 sq ft × $1.85 | $5,254.00 |
| Trim & fascia — cut-in, 2 coats | 410 lin ft × $3.20 | $1,312.00 |
| Pressure wash — whole elevation | 2,840 sq ft × $0.22 | $624.80 |
| Doors — prep, 2 coats, both faces | 6 per door × $145.00 | $870.00 |
Numbers portal
What the job is actually worth, while you are still pricing it
Job setup
- Services3
- CoatsTwo
- SheenEggshell
- OccupiedYes
- Stories2
- Prep hours6.0
Per service
- Interior — walls & ceilings$4,880.80 · 62.5%
- Trim, doors & baseboards$2,140.00 · 57.9%
- Cabinets$1,040.00 · 53.0%
- Lowest margin firstCabinets
The customer never sees this surface. Target margin and the warning band are yours to set — 60% with a five-point band is the default, so 57.9% warns and 53.0% is a problem you want to see now.
What the customer opens
Prepared for M. Delgado · no login, no PDF
Exterior repaint — 4218 Westbrook Dr · expires 2026-11-18
- Subtotal
- $8,060.80
- Tax
- $0.00
- Total
- $8,060.80
- Paid
- $0.00
- Balance due
- $8,060.80
Accept, Sign and Decline are the customer’s own decision — no AI ever takes a customer-facing financial action on their behalf.
M. Delgado · Exterior repaint
Accepted by the customer from the link
- Estimate acceptedStatus moved to production approved · signed by M. Delgado
- Invoice raised — $8,060.80One invoice per estimate, its number allocated the moment it is created
- Down payment $2,418.24 · closing $5,642.56The payment split, carried on the invoice
- Work items generatedTasks built from the estimate scope and queued onto the job
Automatic invoicing is a setting. If it is off, or if raising the invoice fails, the acceptance still stands — the customer’s decision is never undone by our failure to act on it.
The part that actually costs you money
One estimate. No invoice to write.
Most software makes you build an estimate, then build an invoice, then chase a signature in a third place. Aerys sends one link: they accept on it, and accepting takes them to pay.
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Estimate on site
Pick the services and walls, trim, doors. It prices from your own rates, by square foot and linear foot — not a flat guess.
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They accept it themselves
The quote goes out with an accept link. When they click it, the job is approved and the invoice already exists. You never make one.
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Card payment, straight through
Accepting opens the payment page for them. Down payment, progress payments or the lot — it lands in your account, not a spreadsheet.
Built for the trade, not for every trade
It knows what a repaint actually is
Generic job software asks you to type a line item and a number. Aerys carries painting companies' own structure: services broken into walls, trim, doors, ceilings, baseboards, priced per square foot or linear foot, with sheens, prep, coats, cut-in, masking where they belong.
AI estimate drafting
Describe the job or hand it the measurements. It drafts the lines against your catalog and your rates, and you edit rather than start.
AI mockups
Show the customer the house in the color before they commit. Closing a repaint is easier when they can see it.
Plan-sheet and bid analyzer
Hand it a bid packet or plan sheet. It reads the scope out and turns it into something you can price, instead of an evening with a highlighter.
Your catalog, your numbers
Materials, services, production rates and pay rules live in one place. Change a rate once and every future estimate uses it.
After the yes
The crew runs off it too
The job doesn't end at the signature, so the software doesn't either. Your painters get their own app — the jobs they're on, the dates they're coming up, clock in and out, and the detail they need on site. You get the hours back against the bid automatically.
Scheduling & dispatch
Put crews on days, move them, split a job across a week. Change orders attach to the job they belong to.
Project cost tracking
Quoted hours against worked hours, by job and by service. You find out you're underwater during the job, not after it.
Crew app
The access code, what not to touch, and the work in their own language — crew open a link, no accounts, no passwords.
Before anything else
How to get in, and what not to touch
Crew-facing only — none of it appears on anything the customer sees. It is translated too, so a gate code arrives with instructions the crew can actually read.
What there is to do
Grouped the way the job is actually organized
Site prepPreparación
- Mask the floors through the hall and stairsCubrir los pisos del pasillo y la escalera
- Cover the kitchen island and the built-insTapar la isla de la cocina y los muebles fijos
Guest bathroomBaño de visitas
- Patch and sand the wall above the tubResanar y lijar la pared sobre la tina
- Paint the walls — two coats, eggshellPintar las paredes — dos manos, cáscara de huevo
Downstairs trimMolduras de abajo
- Caulk the baseboards through the living and diningSellar los zócalos de la sala y el comedor
- Paint the baseboards — two coats, satinPintar los zócalos — dos manos, satinado
ClosetsClósets
- Shelving out, paint the interiorsSacar los estantes y pintar el interior
No checkboxes, deliberately. The crew never mark work done: they say what they did and you judge whether it is finished. A tick box invites the answer you want rather than the one that is true.
From the field
Four things, all optional, none of them a form
- “What did you work on?”Plain words, their language. Written in a dead zone it queues and syncs later, with the time they wrote it
- A service tapWhich service they were on — big chips, one tap, every plan
- A photoTagged before, progress or liability, compressed on the phone
- Flag an issueLow, medium or urgent, straight to the office
On the top plan, the log can be read automatically and allocated to the right service. Without it, the service tap does the same job with a thumb.
Time
Held down at both ends, not tapped by accident
- Start work — hold itA tap in a pocket cannot start somebody’s day
- Take break · Resume workCounted out of the hours rather than guessed at later
- Clock out — hold it tooThe day reads back “Arrived 7:42 AM · Left 4:15 PM”
On two jobs in one day the hours split evenly between them — two jobs is half each, three is a third. Guessing which one got the afternoon is how job costing quietly stops being true.
Plain pricing
One subscription for the whole system. No per-module pricing, no setup fee, no integration tier.
Access is by application. We onboard companies we can actually help, and that means a short conversation first.
Questions we get
Do I have to make an invoice after the estimate is accepted?
No. The estimate goes out with the accept link and the invoice already attached, so when the customer accepts, the invoice exists and can be paid from the same place.
Can my crew use it without email accounts?
Yes. Crew open the crew app from a link and see only the jobs they are assigned to, their upcoming dates, and their own clock. You can put a PIN on top of it.
Does it price by square foot and linear foot, or just flat line items?
By the metric the work is actually sold in — square foot, linear foot, per door, or per room — using your own production rates, with sheens, prep and coats carried on the service.
What does it cost?
Pro is $199 a month for the whole system. There is a free Starter tier for a single user, and a custom tier for companies running multiple crews and offices. No setup fees.
Is this only for painting companies?
Painting is what we write for and onboard today. Painting, pressure washing, landscaping and pool service each start from their own catalog, and past those, a service is something you build: name it, pick what it is charged by, and give it its own elements and rates. Run two trades and you hold both catalogs in one account.
Access is by application — we onboard companies we can actually help.
Apply for access